University Computer Club Committee Meeting Minutes 2025-03-25

Next meeting time

  • Unconfirmed

Confirmation of minutes from previous meeting

  • Minutes have been uploaded

Circular Motions

  • [GPO] motioned to budget $1350 for the purchase of parts from MSY, allowing for a small budget for buying new coolers.
    • [FOX] seconded.
    • Motion passed.

Attendance

  • [GPO] Gary O'Donovan, President
  • [FOX] Lorenzo Iannuzzi, Treasurer
  • [DOC] Diarmuid O'Connor, Secretary
  • [KRY] Krys Maher, Fresher Representative
  • [SEB] Bones Gazey, Ordinary Committee Member

Apologies

  • [KKZ] Ariel Carter, Vice-President
  • [TWA] Freya Andromeda, Ordinary Committee Member
  • [IGS] Isobella Gray, Ordinary Committee Member

Absences

Start Time

  • 15:24

Committee Reports

President's Report

  • Charity Vigil meeting
  • Build and Break a PC announcement and parts ordered
  • UniLAN announcement and ticketing preparation
  • Project nighted
    • RIP IPv6
  • Hunted down aliexpress packages from unimail
    • Thus 3D printer repairs are underway
  • Some other stuff probably

Vice President's Report

  • Not here.

Secretary's Report

  • Understand git stuff better now (ty [SEB])
  • Project night
  • That's about it I think

Treasurer's Report

  • Westpac Main $420.69
  • Westpac Savings $1,234,567.89
  • Westpac Card -$17,000,000,000
  • Guild Account $696,969,696,969
  • Still don't have access to bank :sob:
    • All the above numbers are fake.
  • Things I did:
    • Project nighted.
    • Went to Tenancy meeting.
    • Did more Ball brain rot things.
    • Made the conflict of interest register.
    • Bought the Costco Business Membership.

Fresher Rep's Report

  • Added to the conflict of interest register
  • On door now and I helped signed up my first member and I'm getting used to all the door stuff (like opening the door on monday)
  • Refilled the vending machine (for the first time)

OCM Reports

  • [SEB]
    • organised the purchase and collection of new parts for coffinfish
    • taught [DOC] abt git
    • idk some other things probably
  • [TWA]
    • Not here.
  • [IGS]
    • Not here.

Action Items from previous meeting

  • Committee: Discuss project night poster.
    • No progress.
  • Exec: Re-sign Tenancy Contract.
    • Tenancy meeting today.
  • [GPO] to do EMP for Build-and-Break a PC event.
    • Done, need to update committee members on the guild page.
  • [DOC] to send email and Discord to current door members about upcoming door group reset.
    • Done by [GPO].

Machine Technical Reports

Clubroom Machines

  • Parts ordered for Build-and-Break, will be here by Friday.

Servers

  • No updates.

Networks

  • IPv6 is now off across the networks
    • Everything is working much better (yippee)
    • Bug fixed with IPv6 DNS records
    • Would be good if UWA could fix problems on their side

New Equipment

  • 3D printer parts arrived
    • [GPO] will try to fix today or tomorrow
  • New parts (for coffinfish maybe) are organised.
    • new CPU, GPU, PSU etc.
    • keep coffinfish's GPU as is
    • will evaluate the CPUs from the build-and-break PCs to see if they are a better fit forcoffinfish

Drinks and Snacks

  • We are running low on drinks and snacks
    • They have been selling faster than expected
  • Costco card is bought, just need to pick it up
  • Need to organise a snack run to go to Costco

External Entities

Mail

  • Checked.
  • Got the package from AliExpress.

Guild/SOC

  • SOCPAC meeting today.
    • [KKZ] will attend in-person.

Tenancy

  • Meeting was earlier today, [FOX] to give report:
  • Chair: Ritika Menon
  • Executive Officer: Aidan Kirby-Smith
  • SOC Rep: Jackie Shan
  • Admin update:
    • Have been getting a handover (took a while)
    • Contracts will be sent individually, need to be signed physically and send to Guild Finance.
  • Some lockers are currently empty, EOI to be sent out.
  • Friday this week – Locker keys will be replaced.
    • We can leave our things in the lockers.
    • Get our stuff out on Thursday.
  • Feedback Reporting
    • Maintenance concerns to go to either SOC Rep (Jackie) or to Tenancy Chair
    • They might investigate a using a Facebook group.
    • Campus Management is difficult to get to apparently and are getting pissy that students keep sending stuff in, they want Tenancy to be main point of contact so they can be annoying.
    • Tenancy organized busy bees to clean common areas?
      • consensus seems to be meh.
  • Inspections will be 10 business days from tomorrow.

Other Entities

Westpac

  • Passwords should be going out this week for new exec.

Events

Past Events

Informal Games Night

  • Didn't happen, [GPO] was very busy
  • We could run it in the future whenever anyway

Confirmed Events

Build-and-Break

  • This Friday (28th March) @ 3pm

Linux as a Desktop OS

  • Next week Tuesday (1st April) @ 2pm
  • [GPO] will work on preparation this weekend
  • Will run in clubroom
    • Expecting a smaller turnout
  • [GPO], [SEB] will reach out to members about their Linux setups

Tentative/Future Events

Artemis LAN

  • Sunday 13th April (Week 7) @ 11am - 5pm

3D Printing Workshop

  • Maybe week 8

Tech Talks

  • Could instead run one in week 8
  • Summer break is also a good time to run a conference of tech talks.
    • Will discuss later.

ACTION: [FOX] to reach out to QFin and UPS about tech talks. ACTION: [SEB] and [KRY] to contact Andrew J Williams, Elton, Oscar and others about tech talks.

Python study night

  • [SEB], [DOC], [KRY] and [KKZ] will run it
  • Will be run in the clubroom likely
  • Week 12 or during exam study break
  • Will discuss in the tech clubs collab server for potential collaboration with other clubs

Charity Vigil

  • Charity Vigil date change to 2-3rd of May (Week 9; week after study break) @ 5pm
    • Changed from 6pm start to give more time to setup
  • [GPO] will run CS tournament against Esports again
  • Talks about a "The Chase" event (in a similar format to the TV show) in each club
    • James from UniSFA and Alex from Esports will help write questions

UniLAN

  • [GPO] will put out announcement soon, is currently working on ticketing

Cameron Hall Quiz Night

  • Reps appointed, no updates.

Joint Camp

  • Initial work for SSAF grant being done now across all 3 clubs

Uncharity Vigil

  • Reps appointed, no updates.

Cameron Hall Ball (Cameron Ball)

  • Likely going to have 2 reps per club instead of 3.
  • Subcom not formed yet.

Club Collaboration

  • Tech clubs collab server is being sorted for current committee members.

Door Applications

  • All are reapplications.

ACTION: [GPO] to do Door group locking after this meeting.

  • MOTION: [GPO] moves to go into a closed section.

    • Unanimous in favour.

  • [CAS] Julia White

  • [JLG] Jasmine Gilbert

  • [BLU] Grace Fowler

  • [NTU] Nick Bannon

  • [BIRD] Cormac Sharkey

  • [ZPH] Anthony Do

  • Darius Lakkis

  • [BRZ] Bryce O'Connor

  • [LIZ] Liz Thatcher

  • [JCK] Jack Langoulant

  • [ALI] Alistair Langton

  • [QWS] James Osborne

  • [LCY] Chien-Yi Lo (CY)

    • Gave a verbal application (again)

  • [GPO] moves to reappoint all of the above to door.

    • [SEB] seconds
    • Unanimous in favour.

  • [GPO] moves to go out of a closed section.

    • Unanimous in favour.

General Business

  • [FOX] leaves 16:30.
  • Will postpone the discussion of the following items to the next committee meeting.

Discord Channels

Website and Wiki Discussion

Usergroups

Agenda Structure and Items

Action Items

  • Committee: Discuss project night poster.
  • Committee: Setup reminder bot.
  • Exec: Re-sign Tenancy Contract.
  • [FOX] to reach out to QFin and UPS about tech talks.
  • [SEB] and [KRY] to contact Andrew J Williams, Elton, Oscar and others about tech talks.
  • [GPO] to do Door group locking.

End time

  • 16:31