University Computer Club Committee Meeting Minutes 2025-03-18

Next meeting time

• Tentative: Tuesday 25th March @ 3pm

Confirmation of minutes from previous meeting

Circular Motions

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Attendance

• [GPO] Gary O'Donovan, President
• [KKZ] Ariel Carter, Vice-President
• [FOX] Lorenzo Iannuzzi, Treasurer
• [DOC] Diarmuid O'Connor, Secretary
• [KRY] Krys Maher, Fresher Representative
• [SEB] Bones Gazey, Ordinary Committee Member
• [TWA] Freya Andromeda, Ordinary Committee Member

Apologies

• [IGS] Isobella Gray, Ordinary Committee Member

Absences

Start Time

• 15:31

Committee Reports

President's Report

• AGM Handover, new keys, Westpac Done
• Charity Vigil subcom meeting

Vice President's Report

• Went to Westpac Meeting
• updated 2025 committee page
• we now have pronouns on the page
• went to project night
• i forgor

Secretary's Report

• Now know how to add TLAs and some Vim thanks to [BIRD]!
  • Updated [FOX]'s TLA
    • Updated on all other pages I could find
  • Updated the committee page on the wiki with the new TLAs
• Went through the 2025 membership forms and added them to MemberDB with [GPO], [TWA] and [BRZ]
• Rerouted the symlink for the current committee page to the 2025 page (I'm learning yippee)
• Updated the weekly minutes template for the new committee
• Made a when2meet for the semester 1 meeting times
• Applied for Student Leadership Training (SLT)
• Project Night
• Westpac Meeting

Treasurer's Report

• Who do you think I am? Someone with access to the bank accounts?
• AGM handover
• Westpac Sorted
• Drinks run with [GPO]
• Project Nighted

Fresher Rep's Report

• Went to Project Night
• Getting used to the club

OCM Reports

• [SEB]
  • ngl I dont remember if I did anything
  • Oh I sent an email to guild finance
    • got a response, need to send club ID
  • went to project night
  • helped [DOC] with file permissions
  • got skipped in order of meeting minutes
  • went to the other committee meeting
• [TWA]
  • Charity Vigil subcom meeting
  • Project night
  • 2025 membership forms with [GPO], [DOC] and [BRZ]
• [IGS]
  • Not here

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Action Items from previous meeting

• Committee: Discuss project night poster.
  • In progress, [IGS] may be able to make one

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Machine Technical Reports

Clubroom Machines

• pinball still has a problematic PSU
• Build-and-break a PC, need to get:
  • cases
  • power supplies
  • more RAM
  • storage
• New peripherals needed:
  • Logitech mice (G203?)
  • Keyboards
    • Multiple keyboards in clubroom failing
    • Might end up sponsoring keyboard building at URC
    • Need to buy 4 new ones
  • No mousepads needed

Servers

• motsugo needs storage expansion
• Potentially going to turn off IPv6
• mussel keeps going down regularly

Networks

• Ethernet ports 14-15
• IPv6 being grody
• UCC Wi-Fi being slow for many people recently
  • UWA buffer bloat potentially?

Miscellaneous

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New Equipment

• New parts list:

• Replacing parts for PCs will be ~$1800
• 5700X for coffinfish?
  • If we can for a good deal that would be mint

Drinks and Snacks

• [GPO] and [FOX] went on a drinks run last Thursday.
  • 5% discount at Coles is goated.
• Let committee know if there's something for a reasonable price that could go in the vending machines!
• There will be a snack run sometime in the next few weeks
• Getting a Costco membership might be worth it
  • Will probably be able to save more over the year than the price of the membership
  • Would save time not having to go to multiple stores
• MOTION: [GPO] moves to purchase a Costco membership card for $65
  • [FOX] seconds
  • Passes unanimously.

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Events

Past Events

Confirmed Events

Build-and-Break

• Build-and-break will be Friday next week (Week 5), sometime in the afternoon (~3pm probably)
  • Need to make a poster and announce the event
  • Need to do EMP

    ACTION: [GPO] to do the EMP

Linux as a Desktop OS

• Need to organise details
  • Will be Tuesday 1st April @ 2pm (Week 6)
• Committee meeting time will have to be shifted for that week
• Will try to book the circle in Reid Library
• [GPO] will ask members to send in details of their Linux setups as examples

Informal Games Night

• This Friday :)
  • Need to announce

Tentative/Future Events

• Artemis LAN

  • Sunday 13th April (Week 7) @ 11am - 5pm

• 3D Printing Workshop

• Tech Talks

  • UPS and QFin potential collaboration
  • Ask Phil Department if they want to do an AI Ethics Tech Talk?

• Python study night potentially during Week 11 or 12

  • Just before exams

• Collaborative events with other clubs

  • [KKZ] wants to make a Tech club collab server

• Can plan an event during Week 8

  • Probably 3D printing workshop or tech talk

• [IGS] joins 16:29

Charity Vigil

• Reps: [GPO] and [TWA]

• Likely will be 3rd or 4th of May (Week 9 weekend) @ 5pm - 10am

• MOTION: [GPO] moves to budget $60 for the prize budget

  • [TWA] seconds
  • Passes unanimously.

• MOTION: [GPO] moves to approve the Charity Vigil date

  • [TWA] seconds
  • Passes unanimously.

• Will likely run CS event with Esports again

• [TWA] suggests running an arcade game leaderboard-type event on coffinfish's CRT

UniLAN

• Reps: [GPO] and [KKZ]

Cameron Hall Quiz Night

• Lightmittee: [FOX]

  • Organises all the bureaucratic stuff that darkmittee shouldn't be doing.

• Darkmittee: [IGS]

  • Write questions and MCs the event

• Tentatively Friday 19th September (Semester 2, Week 8)

Joint Camp

• Reps: [DOC], [KKZ], and [TWA]
  • [DOC] as Camp Leader
• Roughly end of November

Uncharity Vigil

• Reps: [SEB] and [KRY]
• Roughly end of January 2026

Cameron Hall Ball (Cameron Ball)

• [FOX] has been going around suggesting we do this.

• According to [WIZ], Cameron Ball is something that was last done in 2015, unknown reasons for not doing it again.

• Would have three reps per club, some committees that have interested members are UniSFA and Unigames (thought their committee's haven't actually expressed that they are officially interested)

  • Is anyone from Esports interested?

• Tentative reps: [FOX], [TWA], [KKZ]

• Meeting break for 10 minutes

• Meeting resumes 17:30

External Entities

Mail

• Not checked.

Guild/SOC

• SOCPAC meeting next Tuesday.
  • [FOX] can go.

ACTION: Exec to re-sign Tenancy Contract.

Tenancy

• Meeting, sometime in the future.

Westpac

• Had a meeting today, should be sorted.

• [FOX] may call them up again for a brokerage account. If not they will organize something with Interactive Brokers instead.

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Door Applications

• Reset Door Group next meeting.
  • Announce on door@ and on #announcements on Discord.

ACTION: [DOC] to send email and Discord to current door members about upcoming door group reset

• MOTION: [FOX] moves to go into a closed section
  • Passes unanimously.

New Applications

• Krys
  • Krys is appointed to door.
• Isobella
  • Isobella is appointed to door.
• Freya
  • Freya is appointed to door.

Reapplications

• Daniel
  • Daniel is reappointed to door.
• Roy
  • Roy is reappointed to door.
• Bones
  • Bones is reappointed to door.

General Business

Desperately Needed Regs

Code of Conduct

• Libera Chat Guidelines
• Something based off of UniSFA's one.
• Making it easy to understand.

Conflict/Dispute Resolution Regulation (including Complaints)

• Differing process for Student v Student, Student v Non-Student, Non-Student v Non-Student disputes.

Disciplinary Procedures Regulation

• Differing process for Student and Non-Students disciplinary procedures.

Moderation Guide

• Less formal document aimed at door for disciplinary procedures.

Standing Conflict of Interest Register

• [FOX] will make a Google Doc for it.

Committee Photos and Social Media Post

• We shall find a day when everyone is free.

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Action Items

• Committee: Discuss project night poster.
• Exec: Re-sign Tenancy Contract.
• [GPO] to do EMP for Build-and-Break a PC event.
• [DOC] to send email and Discord to current door members about upcoming door group reset.

End time

• 18:52