UCC Committee Meeting on 29th February 2024
Attendance
- [I2N] Lorenzo Iannuzzi, Vice President
- [GPO] Gary O'Donovan, Treasurer
- [KKZ] Ariel Carter, Secretary
- [BRZ] Bryce O'Connor, Ordinary Committee Member
- [BRD] Cormac Sharkey, Ordinary Committee Member
- [MCW] Lara Frcej, Ordinary Committee Member
- [LCY]
- [CJN]
- Roy
- [LIZ]
- [SEB]
Apologies
- [LTX] Celine Wang, Fresher Representative
- [BLU] Grace Fowler, President
Absences
Start Time
- 18:07
Committee Reports
President's Report
- Absent.
Vice President's Report
- I exist
- Was at the fresher welcome for like 5 minutes
- O'Day-ed for a bit
- dabbed
Secretary's Report
- Went to Fresher welcome.
- Went to Project Night.
- Did lecture bash at CITS1003.
- Was at O-Day stall.
Treasurer's Report
-
did some stuff
-
Went to O-Day.
-
Went to Fresher welcome
-
Went to project night.
-
Westpac Main $6,349.11
-
Westpac Savings $46,197.71
-
Westpac Card $1,314.55
-
Guild Account $2,501.53
Fresher Rep's Report
- Absent.
OCM Reports
-
- Helped get pizza at fresher welcome.
- Helped at ODAY a little.
- Writted a shite script for counting votes for t-shirt design.
- Went 2 project night.
-
- Ran the stall for part of ODay.
- Attended project night.
- Worked on the t-shirt voting website with [BRD].
- Helped run fresher welcome.
-
[LCY] joins 18:09
-
- Project night.
- Working on tshirt website with [BRZ]
- Helped with ODAY.
- Refreshing slides for intro 2 linux next week.
- brief appearance at fresher welcome.
-
Roy joins 18:12
Action Items from Last Meeting
-
[GPO], [I2N]: Will try to get Commbank account sorted so we can start going into this.
- Moving slowly.
-
Committee/Wheel: Write data retention policy.
- In progress.
-
[GPO] make sure to add stuff to handover document about people being on subcom.
- Not done.
-
Committee to finish their handover information.
- Secretary needs slight reformatting maybe still.
- Treasurer needs minor changes.
-
[GPO] diagnose Samson.
- Seems to be fine, seems to be a temporary issue on the desktops.
-
[KKZ] needs to send announcement email for AGM.
- Done.
-
[CJN] joins 18.13
-
[LIZ] joins 18.14
Machine Technical Reports
Servers
- New server from pcadmin needs to be setup.
- Backup staging servers (twin Dells) need to be setup.
- We need to use the rest of the Wobbegong cluster.
Network
-
All .gu.au are failing because their top level dmark from uwa excludes our stuff.
- Send mail from ucc.asn.au.
-
Mailman is attaching a file that makes it look like a fishing email?
- Might be a weird email from a Japanese phishing company trying to be sent to the mailing list.
- Only committee gets the blocked mailman emails.
-
Links and notifications can also decrease reputation.
-
Mailman prefers .gu instead of ucc.asn, should probably update it.
-
Could try to fix mailing list having links to other stuff, but all mailing list emails have links to the archive at the bottom.
- Third party links may be treated as suspicious.
-
If we can't keep using .gu.uwa/.guild.uwa we may look into getting our own .edu email
- ucc.catholic.edu.au
- A third christian club has hit the campus.
- ucc.wa.edu.au
- ucc.catholic.edu.au
-
[MPT] joins 18:21
Desktops
-
Carpsucker is having some intermittent connection issues.
- [LCY] says its the router in the machine room maybe?
- Tried to fix the I/O shield but didn't do anything.
- BUT DID NOT PLUG IN THE FRONT PANEL CONNECTORS WHEN FINISHED - [BRD]
- Switched cable and it worked.
- Further testing required.
-
Cobra was having issues maintaining/grabbing accounts.
- Will rerun group policy/rejoin to domain and see if it fixes it.
- Related to Samson issue.
Miscellaneous
New Equipment
-
[LIZ] leaves 18:25
-
[GPO] working on the potential new Ender 5 printer.
- Some assistance and help would be nice.
- (It may not fit on the project bench).
- Not much has been done yet.
-
[MPT] purchased $43.62 5L of isopropyl alcohol.
- [GPO] moves to reimburse full amount to [MPT].
- [I2N] seconds.
- Unanimous.
-
[CJN] leaves 18:31
Drinks and Snacks
- [GPO] will go to Woolies/Coles/Aldi and try to get more Solo and Lemonade for a reasonable price, and will go to Campbells another time for snacks.
External Entities
- Hasn't been checked.
Guild/SOC
-
SOCPAC meeting last Tuesday.
-
Guild introducing EFTPOS air
- Using RFID tags on your phone to pay.
- Square has ~2% fee and Air has ~1%
- Pays into Guild account not directly to bank account.
- We could just introduce fees onto square transactions.
-
Going to allow clubs to advertise events on their weekly instagram/email.
- Just need to send information.
- Needs an EMP.
-
Had a presentation from PROSH.
- Highly encouraged everyone to sign up as a team.
-
How to Club guide is being updated, having a call for input.
- If you have suggestions or wisdom send them in.
-
Club carnival 26th March ~12-2pm.
- Signed up using committee@
- Need more (updated) flyers/ fresher guides.
Tenancy
- UWAES have ended up in UWASCA's old room in Cameron Hall.
- We get to keep the room to ourselves!! Yippee!!!!!!!!!!!!!
Other Entities
Westpac
Events
Past Events
UnCharity Vigil
-
Have received payments from square.
- Should be the last thing to do.
- Need to check if [BLU] has sent it over.
-
Andrew joins 18:44
ODay
- Super successful and yippee.
- Around 105 sign ups, probably more that showed up later.
- Ran out of fresher guides and flyers multiple times. (wowee)
Fresher welcome
- Was super packed, we ran out of room and had to borrow chairs.
- Went through entire talk and showed machine room.
- Lots of sign ups and accounts set up.
Confirmed Events
AGM
- Friday next week.
- Committee start writing reports.
- Notice has been sent out, need to send out an update with nominations, etc.
- Minutes have been created.
50th Anniversary
- No updates so far.
- T-shirt competition went up.
- Once we have more info about the Universiuty Club we can start formulating a budget for the sit down dinner.
- Should have a subcom meeting soon.
- This Monday before Project Night.
Project Night
- Should make a new poster.
- Make a recurring EMP for it.
- [I2N] will submit to guild.
Tech Talks
-
EMP FOR learn2linux NOW
-
[GPO] and [BRD] running it.
-
[GPO] will submit EMP.
-
[SEB] joins 18:52
-
[GPO] will run 3D printing workshop week 4.
-
Should reach out to people who want to do tech talks.
- Ask old guard for cool and interesting talks.
-
[MPT] is down to run a building the internet talk again in the second half of sem.
Tentative/Future Events
- [KKZ] discord games night moved to tomorrow (Friday) due to scheduling issue.
- Need to advertise.
Nostalgia Box
- Need to start advertising.
Club Collaboration
UniLAN
- Basically confirmed to be happening at Curtin mid-semester break.
- Need to do advertising.
- Will start going out next week.
- If you help you will get free ticket and food.
Closed Section
General Business
-
[KKZ] owed $49.30 for UnCharity prizes.
- Already approved.
-
[MCW] bought crisps and water for $36.46.
- already approved.
-
[I2N] moves to reimburse $102.80 for pizza to [GPO].
- Unanimous.
-
[LCY] paid $18 for water for ODay.
- [I2N] moves to reimburse.
Action Items
-
[GPO], [I2N]: Will try to get Commbank account sorted so we can start going into this.
-
Committee/Wheel: Write data retention policy.
-
[GPO] make sure to add stuff to handover document about people being on subcom.
-
Committee to finish their handover information.
-
[GPO] will go to Woolies/Coles/Aldi and try to get more Solo and Lemonade for a reasonable price, and will go to Campbells another time for snacks.
-
[I2N] to submit recurring EMP for Project Night.
End time
- 19:00