UCC Committee Meeting Minutes 2023-07-10

• Last committee minutes have been uploaded to the website

Attendance

• [BLU] Grace Fowler, President
• [I2N] Lorenzo Iannuzzi, Vice President
• [GPO] Gary O'Donovan, Treasurer
• [MCW] Lara Frcej, Ordinary Committee Member
• [BRZ] Bryce O'Connor, Ordinary Committee Member
• [BRD] Cormac Sharkey, Ordinary Committee Member
• [LTX] Celine Wang, Fresher Representative

Apologies

• [KKZ] Ariel Carter, Secretary

Absences

Start Time

• 16.01

Committee Reports

President's Report

• filled up ending machine with [QWS]s help
• did the annoucement for scitech and the emp for it
• booked the loft for the multiplayer games night
• asked UCC people what date they want the 49th anniversary to be(aug friday 18th?)

Vice President's Report

• nothing to report

Secretary's Report

• not here

Treasurer's Report

• sorting UNILAN stuff
  • venue done,
• need to contact westpac after [BLU] looks at it
• contacting uni IT (bc of emails not going thru )

Fresher Rep's Report

• nothing to report
• could bring us snacks from korea

OCM Reports

• [BRZ]
  • nothign to report
  • went to camp
• [MCW]
  • busy bee annoucement sent out
• [BRD]
  • looked at mousepads for this room and 50th anniv
  • went to camp

Action Items from Last Meeting

• [GPO] needs to make an eventbrite page for unilan
  • done
• [MCW] will do annoucement for busy bee
  • done
• [BLU] making EMP for SciTech
  • done
• [GPO] contact with Westpac about card and money.
  • ongoing
• [MCW] email about tech talks
  • nope :(
• [KKZ] will look into updating TheftBook/ reminding people of overdue items.
  • ongoing
• [BRD] looking at generic mouse pads
  • still lookin at them!

Machine Technical Reports

Servers

• still serving :nail_care:
• email stuff is broken still
  • only an issues with UWA
  • student ones are fine
  • staff are being sent to junk
• ticket with UWA open currently
• [GPO] will look at tickets for getting our IPs back

Network

• latency issues "found" somewhere in UWA
• network is working though

Desktops

• still on top of desks
• consider brining clownfish back
  • specs on PCs are good, only GPUs would be good to upgrade

Misc.

New Equipment

• the mice!!!!!!!!!!!!
• [GPO] picked up 8 G203

Drinks and Snacks

• snack machine is filled up by [BLU] and [QWS]

  • missing kit kats
  • we put noodles in there

• food run soon?!?!

  • to stock up before semester
  • double check what we're missing and also whats on our shopping list

External Entities

Mail

• not today

Guild/SOC

• semester grant got approved
  • we got the cap amount!

Other Entities

westpac

• email that [BLU] must look over

Events

SCI TECH

• advertising is out!
• UNISFA agreed to collab with us
  • their treasurer is suer coo!
• getting tickets on the day

OGM

• need to sen out final annoucement
• Secretaruy need to send out notice of the agenda 10 days before (already done)
• send out reminder for finalised agenda
• finalised agenda due 4 days before

Busy bee

• this sunday!!!!!!!!!!
• already sent out our first notice
• gonna do some preprocessing at project night tonight
• need to figure out where to throw out our e-waste
  • there are skip bins below cam hall (unsure when theyll leave though)
  • UWA ewaste bin seems to stick around
• starting from the bottom

UNILAN

• advertising is out,
• enentrbrite site is out
• 4 tickets sold!!!!!!!!!!!!!!!!
• ~58$ dollars made
• still have profit from previous events

Multiplayer game LAN

• week 1!
• VR in the loft
• Halo in the room
• need to start doing advertisement and making a poster
  • [LTX] on the poster grindset
• pizza included

3D printing workshop

• week 2 : 3rd of August (Thursday)
• [GPO] needsta fix the printer
  • needs to do annocement for it too
• 2pm

Club Carnival

• need to check that we actually signed up
• will bring
  • 3d printer
  • keyswitch tester
• should lower membership sign up prices
• still doing UCC bux

Semester two welcome

• EMP re-sorted
• 1. Intro to UCC
• need to do an ice breaker for new members
• we're doing pizza for now...
  • get a bunch of pizza and let people take ~2 pizza slices each
• [GPO] motions to budget $80 for the purchase of food for mutliplayer LAN and semester one welcome
  • [I2N] seconds
  • unanimous
• we need to update the fresher welcome to include sem 2 events
  • 50 flyers
  • 30 fresher guides
• [BLU] motions to print 50 flyers and 30 fresher guides from Uniprint and reimburse whoever pays for them later
  • unanimous
  • A5 booklets
• [GPO] left at 16.55

Tech talks

• Cormacs Linux tech talk!
  • Wednesday the 16th of August at 5.30pm

Artemis LAN

• August saturday the 26th 11AM

Tech talk in week6

• oldgaurd running this

• [MCW] will email all tech talkers

  • ask about availability in either week 6, 8, 10
  • any day that is not monday

• [BLU] ations [MCW] to write emails to tech talkers

Cameron hall quiz

• finally got Panto subcoms to join so we can have meetings now! soon!
• UCC still happy to do it Thursday

Relay for life

• need to get in contact with them
• [BRD] will shoot them a message on their Facebook
• interested to set a upper boundary limit and people can run laps for UCC
• we would

Closed Section

Door application

Bryce O'Connor

• [BLU] motions to appoint Bryce O'Connor as a Door member
  • passed

General Business

• [GPO] will bring the VR rig sometimes next week

• mouspads:

  • 15 for normal
  • 20 for custom mousepads
    • we should buy 15
      • 300$?

• [BLU] motions to budget $300 to buy 15 of the $20 custom mousepads

  • unanimous

• [MCW] will make another calender with all our events

Action Items

• [BLU] ations [MCW] to write emails to tech talkers
• [GPO] needsta fix the printer
• [GPO] and [BLU] check the email
• [GPO] will look at tickets for getting our IPs back
• [BRD] looking at generic mouse pads

End time

• 17.18