UCC Committee Meeting on the 17th August 2022

UCC Committee Meeting Minutes 2022-08-17

• Last committee minutes have been uploaded to the website

Attendance

• [BRD] Cormac Sharkey, President
• [MCW] Lara Frcej, Secretary
• [GPO] Gary O'Donovan, Treasurer
• [CJN] Conor Bennett, Fresher Representative
• [->|] Daniel Ledovsky, Ordinary Committee Member

Apologies

Absences

• [BLU] Grace Fowler, Vice President

Start Time

• 13.10

Committee Reports

President's Report

• club carnival
• costco trip
• VR night attended
  • helped set up
  • good turn out
• project night attended

Vice President's Report

• away

Secretary's Report

• Club carnival
• costco trip
• help set up VR night
• checked mail

Treasurer's Report

• Westpac Main $4,440.10

• Westpac Savings $44,833.51

• Westpac Card $13.66

• Guild Account $3,842.10

• bought SSD for molmol

• went to costco

• project night

• VR night

  • takelings was quite popular
  • catfish shut down suddenly?

• am very behind on study

Fresher Rep's Report

• saw us at club carnival

THE OCM Report

• goddamn pestilence
  • gets in my way of learning first aid on the 20th

Action Items from Last Meeting

• [MCW]/[BRD] will print flyers

  • done

• [BRD]/[GPO] will fix meeting annoucements

  • done

• [MCW] will write out an SGM agenda

  • done but need help with some details

• [MCW] move all subcom meeting minutes to folder that [BLU] made

  • folder perms fucked, [BRD] fixed them but now [MCW] cant connect via WinSCP
  • [BRD] can move them instead

• [BRD] will continue trying to find UWA lawyer

  • sent email, no reply

• [MCW] will write up relay for life announcement

  • done just needs to be posted

• [GPO] help [BLU] with Tav invoice

  • needs to be done

• [BRD] will fix committee regulations

  • forgot
  • will look into it this meeting

• [BRD] motions: That we accept the UCC Committee Regulationss 2018, with one edit regarding the dooring policy, that being that upon review of a dooring, committee can decide to extend it for any amount of time up to the next AGM.

  • [GPO] seconds
  • unanimous

Machine Technical Reports

Servers

• [GPO] bought SSD

• replacement for one of the drives in molmol

  • failing & causing everything to slow down
  • starting up PCs was slow
  • temporary for now

• Planning to buy new (second-hand) CMR hard drives to replace the temporary SSD

• nick has a proposal for the budget later down in the minutes

Network

• waiting on UWA...

Desktops

• 2 out of order
  • Chubsucker and clownfish

Misc.

• [GPO] will look out for deals for computer parts as we are going to be re-uilding 2 whole PCs
• [GPO] motions to budget $2000 for computer parts to rebuild cobra and chiclid
  • [BRD] seconds
  • unanimous

New Equipment

• sandbags from [GPO]

• [BRD] motios to reimburse [GPO] $19.90 for buying us the sandbags

  • [MCW] seconds
  • unanimous

• [BRD] motions to reimburse [GPO] $122 for SSD for molmol

  • [MCW] seconds
  • unanimous

Drinks and Snacks

• [CJN] exits 13.51
• End of la croix tyranny - [GPO]
• went to costco this weekend
  • 30 cans of mtdew, 36 of coke, 36 coke no sugar, 30 cans solo, 50pack of harvest snaps, 40pack cheetos, 64 pack freddos, 48 mars bars, 30 hello pandas, 16 popcorn, 1pack of 30 zappos , 30 pack of hello panda, 30 hello panda, 20 pack water
  • grand total of $252.86
  • [GPO] was one cent short at the time (lol)
  • already reimbursed

External Entities

Mail

• checked , no mail for us
• mail for mark robert anderson

Guild/SOC

• Star guild thing upcoming

Other Entities

• HiREZ is too busy for us

Events

3D printing

• on the 23rd 3-5pm
• ADVERTISE IT !!!!!!!!!!!!!!!!!!!!!!
  • maybe even digital poster???
  • [BRD] in charge

Artemis LAN

• no developments
• [GPO] will inquire
  • may be delayed...
  • check feasibility of people on committee GMing it instead at next meeting

Cam Hall Quiz Night

• Questions wrtten
• budget approved
• tav booked (15/09)
• potato cooked
• 50$ for prizes
  • sponsors..
    • local businesses would be good
  • [GPO] will also print prizes

Relay for Life

• no developments
• [GPO] motions [BRD] to go talk to UWAnime so we can sign people up

Tech Clubs Quiz Night

• $25 for prizes

REDACTED

• [MCW] one of camp leaders
• nothing new

General Business

SGM

• submit EMP for guild council room

• can people propose constitutional changes to us before the date?/absentee votes?

  • check voting clauses...

• conference mic

• https://www.officeworks.com.au/shop/officeworks/p/audio-technica-tabletop-boundary-usb-c-microphone-atr4697-atr4697us

• [BRD] motions to budget 69$ to buy the officeworks the audi0 - technica microphone

  • [GPO] seconds
  • unanimous

• [NTU]: $77.00 https://www.4cabling.com.au/rackstudstm-series-ii-red-100-pack.html

• [NTU]: $79.20 https://www.4cabling.com.au/rackstuds-series-ii-duo-50-pack.html

• [NTU]: approx. $100USD of WD1000CHTZ or WD10JFCX or ST2000LM003 drives from ebay? for molmol

• [BRD] motions to budget $77 for the 100 pack of rackstuds

  • [GPO] seconds
  • unanimos

• [BRD] motions to budget $79.20 for the rackstuds duo 50pack

  • [GPO] seconds
  • unanimous

• [BRD] motions to budget USD$100 for SMR drives listed above by [NTU]

  • [->|] seconds
  • unanimous

• first AID

  • sign up its on saturday

• REMINDER: we have a 300$ standing budget for food/drink runs

• we should look into getting sponsors

  • local business are good
  • haven't maintained previous relationships
  • [->|] will look into past minutes/emails for how we ended up getting sponsors (eg for the VIVE)

Action Items

• [MCW] will post relay for life announcement
• [BRD] move all subcom meeting minutes to folder that [BLU] made
• [GPO] help [BLU] with Tav invoice
• [MCW] will post out an SGM agenda
• [BRD] in charge of 3D printing poster
• [GPO] will also print prizes
• [BRD] will talk to UWAnime about relay4life

End time

• 14.26