UCC Committee Meeting on the 21st June 2022

UCC Committee Meeting Minutes 2022-06-21

• Last committee minutes have been uploaded to the website

Attendance

• [BRD] Cormac Sharkey, President
• [BLU] Grace Fowler, Vice President
• [MCW] Lara Frcej, Secretary
• [GPO] Gary O'Donovan, Treasurer
• [CJN] Conor Bennett, Fresher Representative
• [->|] Daniel Ledovsky, Ordinary Committee Member
• Ming Han Ong, Ordinary Committee Member

Apologies

Absences

• [LMH] Liam Hammond, Ordinary Committee Member

Start Time

• 13.12

Committee Reports

President's Report

• went to project night again

Vice President's Report

• finally back, havent done anything yet

Secretary's Report

• exam hell

Treasurer's Report

• exam

• went to inter uni LAN meeting and project night

• Guild Account $3,584.57

• Westpac Main $4,318.41

• Cash Reserve $44,824.12

• Card $88.04

Fresher Rep's Report

• Busy with exams
• attended TWO project nights

OCM Reports

• nothing to report

Machine Technical Reports

Servers

• backup expansion at some point

Network

• nothing to note

Desktops

• catfish broken, cpu probably
  • can check next project night at the latest

Misc.

• no kettle still

New Equipment

• [GPO] motions to budget 20$ for new kettle
  • [BRD] seconds
  • unanimous

Drinks and Snacks

• still have sold out slot that we need to fill

  • we have chocolate in machine room but we need to check expiry date

• can do an inventory check

External Entities

Mail

• not checked

Guild/SOC

• SLTs july 13-14

• 1500 for insurance (each year)

  • no details from guild about incorporated clubs
  • expensive but we can afford it

• also insurance for every big event/club room likely needed

  • unsure how much it costs
  • just see what guild says

• incorporated clubs could make a group to pay for insurance so its cheaper for every one

SCE officer

• ensure safety of people attending your high risk events/ at your club room...

• [BRD] motions to nominate [BLU] as the SCE officer

  • [GPO] seconds
  • [BLU] accepts
  • unanimous

Other Entities

• [BLU] needs to go to westpac still

• [GPO] is filling out the new card form because westpac didnt do anything by themselves

• new when2meet for the holidays

  • Tuesday 3pm for now

• [BLU] brought her keys

• we are also going to ask about who has secretary keys

  • it was just a key for the clubroom
  • ask Grace if she has them

Door Application

• [HOT] Alice Rosario
  • Denied

Events

Inter uni lan

• 25/26 of june at Ezone global studio 1.09-1.11

• 12pm starting time and overnight

• venue sorted and budget sorted

• schedule is mostly done

• not many official tournaments but enough for people to play

• sponsorships

  • tactics
  • redbull
  • more to come?
  • clubs could chip in a bit

• we will bring our VR to the event

  • more games?
    • party type games
  • plus computer and wipes

• [GPO] will bring his server

• 150 capacity

• print out posters (The UCC QR code version) and put them around cam hall

• [BRD] motions to budget 5$ for inter uni LAN posters

  • [GPO] seconds
  • unanimous

• [GPO] double check about financial distributions

General Business

• Make the committee alias emails to actual inboxes
  • helps with auditing

Envirogrant

• Cam hall can collection system

• [BRD] motions that in case envirogrant gets partially reimbursed we split expenses evenly between UCC Unigames and Unisfa

  • [GPO] seconds
  • unanimous

• we need to make a system for reciepts so that we dont lose track of them

  • stored somewhere on our servers
  • [GPO] will contact wheel
  • we'll have a physical and digital copy

• Club carnival

  • not relevant right now

• More research for EMP

  • Westpac isnt reliable

• Charity information statement due 29th June

Action Items

• [BLU] needs to go to westpac still
• [BRD] needs to contact Alex about VR night
• [GPO] double check about financial distributions for inter uni LAN

End time

• 14.39